Sunday, November 25, 2012

Supporting open access journals and conferences

An increasing number of journals and conferences have started to implement open access (author pays) or hybrid models, where authors may choose, for  a fee, to make their paper openly accessible. EDAS now supports a set of features to facilitate such journals and conferences.

For hybrid journals and conferences, you can set up appropriate categories, and set up fee for the open access options, possibly several. Authors can choose the option either when submitting their paper for review, or after it has been accepted. Before uploading the final manuscript, they must pay the set amount by credit card.

To avoid that reviewers are influenced by the open access choice of the author, categories can now be configured with fine-grained visibility choices, allowing restricting access to the authors, reviewers, TPC members, group leaders, track chairs and chairs for the paper.

For conferences, you can also use the event registration mechanism to collect open access fees.

Friday, November 23, 2012

Improved review paper collection

Based on a suggestion by Jörg Ott, I have added a page with the current reviews for the zip file that contains all assigned papers. This might help during the TPC meeting, for example. Each paper is one PDF file, preceded by the current review listing.

On-line conference proceedings

Increasingly, conference proceedings are made available on-line, rather than on a USB stick or CD-ROM. You can easily create such proceedings by creating a set of web pages, and then granting access to the pages via an access key. The conference then provides the access key to authors or registered attendees. This isn't meant to be highly secure - obviously, attendees can pass on the key to others. However, access is logged and users have to have or create EDAS accounts, so there is some deterrence to widespread sharing. The access key is configured under "Program, proceedings and BibTeX" at Conference:Configure. Users will be prompted to enter the key when they try to read the first paper; the system automatically remembers that the user has authenticated and will not prompt again for the access key.

Alternatively, if you're using EDAS to manage your conference registrations, you can designate specific registration options to include access to the papers.